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Mileage Reimbursement Form | 2026 IRS Rates

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Updated March 16, 2026

A mileage reimbursement form is primarily used by employees seeking to be paid back for using their personal vehicles for business use. Because it is difficult to accurately calculate the true cost of performing the trip, the IRS announces these rates on an annual basis for employers and businesses.

IRS Mileage Rate (2026)

  • Business: $0.725 (72.5 cents) / mile
  • Medical or Moving: $0.205 (20.5 cents) / mile
  • Charitable Organization: $0.14 (14 cents) / mile

Source: IRS sets 2026 business standard mileage rate at 72.5 cents per mile, up 2.5 cents

What is the IRS Mileage Rate?

The IRS mileage rate is a set amount per mile that the IRS allows businesses to reimburse their employees for trips made using a personal vehicle.

This is a flat rate that is the same for all vehicles, including electric vehicles and pickup trucks.

What Does It Cover?

Included

  • Depreciation
  • Fuel (gas, electricity, etc.)
  • Oil changes;
  • Vehicle expenses (insurance, registration, etc.)
  • Common maintenance due to wear and tear

Not Included

  • Food
  • Lodging
  • Parking Fees
  • Tolls
  • Minor accidents or repairs

For the above-listed items, it is not an obligation but recommended for the employer to reimburse the employee.

How is it calculated?

Number of miles multiplied by current rate ($0.70) = amount ($)

Example

Dan is a company employee who needs to meet with a client in the next town. He drives to the client’s location, meets with him, and then returns directly to his business address.

In total, Dan drove 42 miles$0.725 = $‭30.45

Mileage Rates By Year
YEAR BUSINESS CHARITABLE SERVICE MEDICAL & MOVING
2026 $0.725 (72.5 cents) $0.14 $0.205
2025 $0.70 (70 cents) $0.14 $0.21
2024 $0.67 (67 cents) $0.14 $0.21
2023 $0.655 (65.5 cents) $0.14 $0.22
2022 $0.585 (58.5 cents) $0.14 $0.17
2021 $0.56 (56 cents) $0.14 $0.16
2020 $0.575 (57.5 cents) $0.14 $0.17
2019 $0.58 (58 cents) $0.14 $0.20
2018 $0.545 (54.5 cents) $0.14 $0.18
2017 $0.535 (53.5 cents) $0.14 $0.17
2016 $0.54 (54 cents) $0.14 $0.19
2015 $0.575 (57.5 cents) $0.14 $0.23
2014 $0.56 (56 cents) $0.14 $0.235
2013 $0.565 (56.5 cents) $0.14 $0.24

Source: IRS Standard Mileage Rates

Sample

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