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Employee Warning Notice Template

An employee warning form is a document used by a supervisor to put an employee on notice regarding misconduct or poor performance. A standardized warning form promotes a consistent approach to managing workplace issues and gives troubled employees a roadmap for improvement.
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Elements of an Employee Warning Notice

An effective warning notice includes:

  • The employee’s first and last name, along with the date of the notice
  • The information of the supervisor to whom the employee reports
  • Description of issue and pertinent details in regards to the warning notice.
  • Description of appropriate policies and guidelines that the employee is failing to follow
  • Any previous liberties the company may have provided to the employee to assist in creating an accommodation
  • Expectations of when the employee must have evidence of improvement
  • Signature of the employee acknowledging the issues and agreeing to the corrective action recommended
  • Signature of the supervisor or appropriate entity
  • A follow-up date to ensure progress is being met as expected

Both parties should retain copies of the form.

How to Properly Issue a Warning

A first-hand discussion between the employee and their supervisor or human resources liaison could prevent a warning from being necessary. If the discussion does not lead to the appropriate behavioral changes, the supervisor should carefully complete the warning notice and deliver it to the employee via a timestamped email.

Follow-Up and Consequences

Should the employee fail to meet the requested corrective action, the employee may face suspension, be placed on probation, or be subject to termination.