Employee Write-Up Forms

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Updated August 23, 2022

Employee write-up forms are documents that record an employee’s performance in the workplace, either to exemplify their work or for disciplinary action. The forms should be written by either the manager/supervisor to the employee or by a co-worker who wishes to report an individual for bad behavior. The forms can be submitted to the individual via email, in-person, or posted in their workspace for the official notice.

supervisor filling out employee write up form

Employee Forms

Employee Complaint Form

By an individual that is employed by the company and intends on letting the entity be aware of a person or issue at the workplace.

Downloads – Adobe PDF, Microsoft Word

Employee Counseling Form

Identifies advice needed, psychological help needed, or a course of action that needs to take place.

Downloads – Adobe PDF, Microsoft Word

Employee Disciplinary Action Form

States the punishment or penalization of an employee for an action or rule that was broken.

Downloads – Adobe PDF, Microsoft Word

Employee Reprimand Form

A documented scolding an employer delivers to an employee.

Downloads – Adobe PDF, Microsoft Word

Employee Termination Letter

Informs an employee that their services are no longer required. The letter usually states that they have to quit their duties immediately or within a specified time.

Downloads – Adobe PDF, Microsoft Word

Employee Warning Notice

Documents the official warnings an employer delivers to an employee regarding that employee’s actions.

Downloads – Adobe PDF, Microsoft Word

When to Write

When writing any of these forms (whether as an employer, manager, co-worker, or employee), it is very important to understand the consequences as this process can have repercussions that may affect your employment status.

Poor Example for Use

If you feel that your boss or manager is not treating you fairly because, for example, you always have to clean up and take the trash out, this may not be a valid grievance.

Good Example for Use

If your boss or manager is making inappropriate comments or sexually harassing you, this should be immediately addressed through one (1) of the available write-up forms.