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Association Meeting Minutes Template | Sample

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Association Meeting Minutes Template | Sample

Updated August 08, 2023

Association meeting minutes are mainly for property ownership meetings involving condominiums, apartments, or homeowners associations. Any person who owns property in these entities is entitled to a copy of the minutes. Common topics of discussion are the maintenance of common areas, expense reports, changes to association rules, and membership dues. An association meeting is usually held quarterly, semi-annually, or annually.

Table of Contents

Formatting (9 parts)

I. Meeting Details

  • Main Title (top of page) – “Association Meeting Minutes for [ORGANIZATION’S NAME];
  • Chairperson’s name;
  • Secretary’s name;
  • Date;
  • Time; and
  • Location.

II. Attendees

  • Record all attendees.

III. Absences

  • Record all absentees.

IV. Call to Order

  • Record the meeting start time;
  • Approve previous meeting minutes; and
  • Approve current meeting agenda.

V. Reports

  • Treasurer report;
  • Management report; and
  • Committee reports.

VI. Old Business

  • Explain outstanding association matters;
  • Discuss issues and solutions; and
  • Record votes on group decisions.

VII. New Business

  • Discuss new and association and neighborhood projects; and
  • Record votes on group decisions.

VIII. Open Comment

  • Residents openly address comments and concerns.

IX. Adjournment

  • Meeting chair ends the meeting and approves the meeting minutes.

Sample – Association Meeting Minutes

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