Updated August 08, 2023
Council meeting minutes serve as the formal record of what was discussed and decided at a council meeting. They are recommended when any type of city council, school council, or other governing board holds a meeting. A secretary records them and has the council chairperson approve them at the end of a meeting so they can be distributed to all council members and meeting attendees.
Table of Contents |
Formatting (8 parts)
I. Meeting Details
- Organization name;
- Chairperson;
- Secretary;
- Date and time; and
- Location (street address, city, state, zip code).
II. Attendance
- Record names of attendees; and
- Record names of absentees.
III. Call to Order
- Approval of previous meeting minutes; and
- Approval of current meeting agenda.
IV. Old Business
- Record outstanding issues; and
- Record votes on any decisions made.
V. New Business
- Record new and ongoing programs; and
- Include distributed reports.
VI. Other Items
- Announcements;
- Nominations; and
- Other business items.
VII. Public Comment
- Comments from community members;
- Questions from community members; and
- Responses from the council.
VIII. Adjournment
- Meeting end time; and
- The meeting chair approves the minutes.
Video
Sample – Council Meeting Minutes
Download: PDF, MS Word, OpenDocument
