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Council Meeting Minutes Template

Council meeting minutes serve as the formal record of discussion and decisions at a council meeting. They are recommended when any city council, school council, or other governing board holds a meeting. A secretary records the minutes and has the council chairperson approve them for distribution to all members and attendees.
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Formatting (8 parts)

I. Meeting Details

  • Organization name;
  • Chairperson;
  • Secretary;
  • Date and time; and
  • Location (street address, city, state, zip code).

II. Attendance

  • Record names of attendees; and
  • Record names of absentees.

III. Call to Order

  • Approval of previous meeting minutes; and
  • Approval of current meeting agenda.

IV. Old Business

  • Record outstanding issues; and
  • Record votes on any decisions made.

V. New Business

  • Record new and ongoing programs; and
  • Include distributed reports.

VI. Other Items

  • Announcements;
  • Nominations; and
  • Other business items.

VII. Public Comment

  • Comments from community members;
  • Questions from community members; and 
  • Responses from the council.

VIII. Adjournment

  • Meeting end time; and
  • The meeting chair approves the minutes.

Video

Sample – Council Meeting Minutes

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