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Oregon Notary Acknowledgment Form

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Oregon Notary Acknowledgment Form

Updated September 01, 2023

An Oregon notary acknowledgment form is a tool that notaries use to authenticate official documents. The form affirms that the signature(s) provided on the documents are indeed the signature(s) of the individual(s) and that they have signed the form with the mental capacity to do so. This type of authentication is commonly used for business agreements, vehicle titles, living trusts, and real property. In order to notarize a document, the signing individual(s) must appear in person before the notary and prove their identity. The notary will then review the documents, review the signatures of the signer(s), and complete the acknowledgment form to finalize the process. Once notarized, the initial documents will be considered binding and legal.

Laws – § 194.285

Notary Handbook – The Oregon Notary Public Guide explains the requisite steps in becoming a licensed notary as well as proper notarization procedures.

How to Notarize in Oregon (4 steps)

  1. Find Notary
  2. Complete Paperwork
  3. Show ID
  4. Signature

1. Find Notary

Locate a notary within the State of Oregon. Notary services can be found at a variety of locations including the following:

2. Complete Paperwork

Before bringing any documents to a notary public, ensure that the forms have been completed with no empty fields remaining; however, signatures may be omitted if not provided as of yet. When ready, bring the documents to the notary to have them examined. Note that these services often demand a small processing fee.

3. Show ID

The notary will require the individuals to identify themselves unless the notary has a reasonable certainty of their identities based on personal knowledge. The individuals may present identification documents (e.g. passport, driver’s license, tribal card), or if no identification documents are available, a credible witness may appear before the notary to attest to their identities.

4. Signature

With the documents reviewed and identification confirmed, the notary will proceed to notarize the document by filling out the notary acknowledgment form. This process entails the notary providing their signature, the date, and the official seal/stamp to the acknowledgment form. Once notarized, the documents may be returned to the individual(s).

Verify a Notary in Oregon (4 steps)

Step 1

Start by navigating to the Open Data Portal which is part of the Oregon.gov website.

Step 2

Click View Data to access the database of Oregon notaries.

Step 3

In the “Find In This Dataset” field (top right corner of the page), enter the name of the notary you wish to locate and press Return or Enter on your keyboard.

Step 4

The database will be filtered to return only those entries that match your search criteria. Details include commission number, effective and expiration dates, and contact information. Results will be displayed 100 per page by default. Navigation buttons are at the bottom left of the page.

How to Write (For Notary)

Step 1 – Download the Oregon notary acknowledgment form in PDF, Microsoft Word, or Open Document Text.

Step 2 – Provide the following information in the available spaces of the form:

  • State
  • County
  • Date
  • Name of individual(s)
  • Signature
  • Title of office
  • Commission expiry date
  • Stamp/Seal

Step 3 – In “Document Description,” specify the page number on which this certificate will be attached and name the title or type of document. Lastly, indicate the date the document was created and specify the total number of pages within the document.