Notary Acknowledgment Forms

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Updated January 25, 2023

A notary acknowledgment is a sworn statement made by a notary public who witnesses a person sign a document. In accordance with state law, the notary public will be required to view government-issued photo identification in order to prove the signer is the authorized party.

A notary acknowledgment is highly recommended for all important legal documents and is often required for most estate forms (e.g. power of attorney, last will and testaments, etc.).

By State

 

Table of Contents

What is a Notary Public?

A notary public is an individual that sears an oath to officially recognize signatures. In most states, a notary holds their position for four years with a small fee, usually around $100, to renew plus costs for updated stamps.

How to Find a Notary Public (in-person)

A notary public can be found at every branch bank or a UPS Store and financial institution in the United States. If neither are in your area use NotaryRotary.com to find available notaries in your area.

Signature Types

Corporation / LLC – If an officer or member of an entity is to sign on behalf of their behalf there needs to be this language included for legal purposes.

Individuals – Standard form where a person signs and shows proper identification to prove that he or she, in fact, authorized the document.

Jurat – A person who must take an oath or swear to an affidavit in front of a notary public.

Partnerships – This specific type of entity requires to be mentioned that it is a partnership and which type (i.e. LP, LLP, LLLP, etc.)

How to Notarize a Document (4 steps)

Step 1 – Completing the Document

person filling out document

Like any profession, the cost of a notary’s time can be expensive. Therefore, it is best to have the document completed and ready to be signed with enough copies so that each party may have an original.

Step 2 – Gather the Signers

person talking to other signer of document

All the parties must be present. In addition, all signing individuals must be of legal age (18 years old) and be carrying government-issued identification. Otherwise, the notary will not be able to verify the identity of the individuals and you will have to come back.

Step 3 – Find a Notary Public

tablet screen showing notary service website

Step 4 – Distribute Original Copies

person preparing document

It is recommended that all persons involved in the document that was notarized are issued an original copy with the seal of acknowledgment. This will verify that each person possesses an authorized copy of the form on the chance it is violated or needs to be shown to a third party.

Sample

NOTARY ACKNOWLEDGMENT

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of [STATE]

County of [COUNTY]

On [DATE], 20[YEAR]­­­ before me, [OFFICER NAME/TITLE], personally appeared [NAME], who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that she/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of [STATE] that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _______________________                                                              (Seal)

Print Name _______________________

 
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Notary Laws: By State