Washington Notary Acknowledgment Form

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The Washington notary acknowledgment form is used to officially authenticate that an individual has provided their signature on a document under their own volition. It also declares that the signing individual is the person whose name appears within the instrument and that they have signed for the purpose(s) mentioned therein. This process makes it significantly more difficult for imposters to forge signatures on documents of great importance such as mortgages, living trusts, and deeds. All acknowledgment forms must be completed by the notary with requesting parties present. Signatures are only considered authenticated once the acknowledgment form has been completed, signed, and stamped by the notary.

Laws § 42.45.140

Notary Handbook – A resource for notaries that describes the State required notarial procedures. This information is prudent for acknowledgments, oaths, and affirmations, witnessing or attesting to signatures, and other related information.

How to Notarize in Washington

Step 1 – Locating a notary public in Washington is the first step in getting a document notarized. Notaries can commonly be found at the following places:

Step 2 – Unlike some states, Washington law allows notaries to authenticate signatures which have been provided without the notary being present. Therefore, you may complete your documents fully before bringing them to the notary, with or without the signature fields filled in.

Step 3 – Take your prepared documents to the notary and he/she will examine them. Note that depending on where you notarize your documents, you may be required to pay a fee for the service.

Step 4 – Unless you are personally known to the notary, you will be required to identify yourself by showing current government-issued photo ID. Alternatively, a credible witness known to the notary may make an oath or affirmation attesting to your identity. You will then be required to sign your documents in front of the notary, or if pre-signed, declare that your signature is indeed your own.

Step 5 – Once your documents have been signed, the notary will ask whether or not you signed voluntarily and for the reason(s) stated within the document.

Step 6 – If the notary believes that you have properly identified yourself and that your signature has been provided voluntarily, the notary will complete the acknowledgment form to authenticate your signature. Your documents will be returned shortly after and the process will be finalized.

Verify a Notary in Washington

Step 1 – Navigate to the Washington State Department of Licensing website.

Step 2 – Select “Notaries” from the “License Type” drop-down menu. Next, enter the following information in the remaining fields (a name is a minimum requirement to conduct a search):

  • License or UBI number
  • Business name
  • Last name
  • First name
  • Street address
  • City
  • County

Click Search when you’re ready to proceed.

Step 3 – Your search results will be provided on the following page. Scroll through the list of notary names and select one (1) of the names to review more information on the individual.

How to Write (For Notary)

Step 1 – The Washington notary acknowledgment form can be downloaded in Adobe (.pdf), Microsoft Word (.docx), and Open Document Text (.odt).

Step 2 – Enter the name of the county in the first available field. Below that, provide the name of the individual whose signature is being authenticated as well as the date. The notary may finalize the form by supplying their seal/stamp, signature, title, and appointment expiration date.