Updated January 23, 2023
An Oregon Lease Termination Letter is a legal document that either a landlord or a tenant may use to provide notice that the end of a tenancy is approaching. This is a simple document that once it’s been served places you in compliance with the law with regard to proper notice. Complete the document appropriately and either send it to the lessor or lessee or deliver it.
Rental History Form (§ 30.01.087(F)) (City of Portland ONLY) – Must be completed by the landlord within five (5) business days after the termination of a lease. The form provides a written detailed ledger of rent paid for months during the last two (2) years of tenancy.
Laws – O.R.S. § 90.427(3)
Notice Period – In the State of Oregon, a Tenant must provide at least thirty (30) days prior to the date designated in the notice. A Landlord can also provide thirty (30) days’ notice at any time during the first year of occupancy. However, at any time after the first year of occupancy, the Landlord may terminate the tenancy only for a “tenant cause” or under the reasons found in subsection (5) of O.R.S. § 90.427. The notice must be at least ninety (90) days when terminating a tenancy pursuant to subsection (5) of 90.427.
How To Write
Step 1 – Download the document –
- Check the appropriate box (Landlord or Tenant)
- Enter the date the document is being completed in dd/mm/yyyy format
Step 2 – If you’re a tenant providing notice, you must enter the following:
- Street Address
- City
- State
- Zip Code
This will provide the information needed for your landlord to return your security deposit to you
Step 3 – At this time, the landlord and tenant should make arrangements to walk through the premises on the day the tenant moves out or as soon as it’s convenient for both parties
- The tenant must agree to have the utilities turned off or moved in a timely fashion
- If the landlord would like to have the utilities returned to their name, it’s your responsibility to either move the utilities yourself, back into your name, or to advise the tenant(s) to have it done for you. You must let the tenant(s) know as soon as possible
Step 4 – Signature –
- Whomever is sending the notice, must then provide their signature
- Print the name of the signatory
- Send or deliver the notice to vacate