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Training Sign-in Sheet Template

A training sign-in sheet is a document used to track attendance at a training meeting and record pertinent details about the meeting agenda. For many organizations, this form is particularly useful for providing proof that specific individuals have been trained properly and are fully prepared for the duties of their positions.
PDF Word ODT

Updated November 26, 2024

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How to Write

Step 1 – Download the Form

You may download the training sign-in sheet in multiple file formats; this form is available in PDF, ODT, and Word. Select the file format you prefer by choosing one of the links found in this paragraph or to the right of your screen.

Step 2 – Training Information

The top of the sign-in sheet contains three (3) empty spaces in which the meeting facilitator will need to specify the training details; have the facilitator give a brief description the training topic, the purpose of the meeting, and supply the date and expected duration of the meeting.

Step 3 – Attendee Information

When attendees begin to arrive at the training meeting, they should immediately be presented with the sign-in sheet so that they can record their names and positions. The sign-in sheet should be presented to the attendees once again after the meeting has finished in order to collect their initials. Having the attendees supply their initials after the meeting has finished is necessary to prove that they were indeed in attendance and are aware of the information discussed during the meeting.

Step 4 – Facilitator Signing

Lastly, the meeting facilitator will need to print their name and provide their signature in the two spaces found at the bottom of the page.

Step 5 – Presenting the Form

The form should be presented at the entrance to ensure that each person has viewed the document and provided their name and job description. Once the meeting has finished, the form should be presented once again to allow for the collection of the attendees’ initials. Be sure to print multiple copies of the form if necessary. Have the completed document kept in a safe place for future reference.