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Employment (Income) Verification Letter

An employment verification letter is an acknowledgment from an employer confirming an employee's job status, position, salary, and duration. It is commonly used when an individual needs to verify their income for credit-related or other purposes.
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Updated June 10, 2024

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What is Being Verified?

  • Name of the employer
  • Employee’s title or position
  • Start date
  • Pay ($)
  • Status (part or full-time)

5 Ways to Verify Employment

1. Contact the Employer

woman calling employer for verification

A common method is to request an individual’s manager or person they report to. Their contact details should be provided so that income, duration of employment, and any other information can be confirmed.

To ensure the manager and the employer are legitimate, a look-up of the business entity should be performed with the Secretary of State’s office.

Business Entity Search (By State)

2. Pay Stubs

It is recommended that employees obtain a copy of the past two pay stubs. They can do this by directly requesting the employer or accessing an employee portal. Make sure the pay stubs are recent (check the date).

3. Bank Statements

Gather the last 2 statements from the personal bank account that receives the payment from the employer. This will commonly display an individual’s gross deposits and withdrawals.

Obtaining a bank statement also will show an individual’s expenses and liabilities.

4. Acquire the Past Two Years of Tax Returns

closeup of laptop screen showing IRS website

If the gross pay is to be verified, gathering the previous year’s tax return is a better overview of a person’s financial status. Depending on the individual, one of the following forms should be provided:

5. Third-Party Verification

woman performing an online search on tablet

To verify an individual’s employment, the following can be used:

  • LinkedIn – Lists where and when a person is/has been employed.
  • Truework ($59.95) – Provides employment and income information.
  • Equifax ($66.45) – Provides employment and income information.

Sample

Download: PDF, MS Word, OpenDocument

EMPLOYMENT VERIFICATION LETTER

[EMPLOYER’S NAME]
[STREET ADDRESS 1]
[STREET ADDRESS 2]
[CITY, STATE]
[ZIP CODE]

[DATE]

RE: Employment Verification

To whom it may concern:

Please accept this letter as confirmation that [EMPLOYEE’S NAME] has and is employed with us under the following details:

  • Title: [POSITION]
  • Type: ☐ Full-Time ☐ Part-Time basis of [#] hours per week
  • Pay: $[AMOUNT] ☐ per Hour ☐ Salary (annual)
  • Additional Terms: [DESCRIBE]

If you have any questions or require further information, please don’t hesitate to contact me at [EMPLOYER’S PHONE].

Sincerely,

______________________
Print Name: ______________________
Title: ______________________

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