Updated June 24, 2022
The Hilton credit card authorization form can be used to make a reservation for a guest. Usually, in these types of transactions, the credit card holder is making a reservation for another entity. Thus, several pieces of information required by this form will only be obtained with a phone call to the Hilton property where the guest will be staying. Make sure to write down the information received during this call and that you are sure of the submission requirements that property has for this form.
How to Write
Step 1 – The Hilton Family Credit Card Payment Authorization Form is available as a PDF or Word file on this page. You may obtain either version by selecting one of the buttons on the right.
Step 2 – Contact the Hilton Property you are making a reservation with. You will need to have your Credit Card Number handy for this phone call. Obtain a Reservation Number for your Guest. You should obtain the Fax Number and Department or Individual the completed form should be faxed to. Report these two pieces of information at the top of the page on the blank line following the words “Fax Completed Form To” and “Attn.” (respectively).
Step 3 – Enter the current Date on the blank line labeled “Date.”
Step 4 – Locate the box labeled “Cardholder.” The first box, labeled “Cardholder Name as it Appears on Credit Card,” will require the Full Name of the individual Named on the Credit Card. The spelling of this Name must be identical to the way it appears on the card.
Step 5 – In the box with the words “Cardholder Billing Address,” enter the Bill Address exactly as it appears on the Statement for this Credit Card. You may use this first line to report the Street Address. Then on the next line, report the City, State, and Zip Code in the appropriately labeled areas.
Step 6 – The next box will contain an area for two items: Daytime/Business Telephone and Evening Telephone. Enter the Cardholder’s Daytime/Business Telephone Number and Night Time Telephone Number in the appropriate spaces.
Step 7 – Enter the Full Credit Card Number of the Credit Card paying for this Reservation on the blank space after the words “Credit Card Number.” Then, report when this Credit Card will Expire on the blank space labeled “Expiration Date.”
Step 7 – Select the Card Type of the paying Credit Card by marking the box labeled “Visa,” “MasterCard,” “American Express,” “Discover, “JCB” or “Diner’s Club.”
Step 8 – The next line will require the Name of the Bank you hold this Credit Card Account with. Report the Name of this Bank on the line following the words “Credit Card Issuing Bank Name.” Next to this, on the space following the words “Bank Security Number (from the back of your credit card),” report the three numbers printed on the back. Typically, these may be located in the Signature Box or in one of the corners.
Step 9 – Below this, locate the statement beginning with the words “I agree to cover the following,” then mark the box labeled “All Charges,” “Room & Tax,” “Food & Beverage,” “Retail,” and/or “Recreation.” This is meant to define what you are willing to spend on the Guests behalf.
Step 10 – Locate the statement “I agree to cover the above categories of charges up to a Maximum Amount of” and enter the highest Dollar Amount you will pay for this Guest’s stay.
Step 11 – On the blank space following the words “Amount to be immediately charged to credit card for room and taxes or deposit,” enter the Amount you agreed to pay the property to solidify this Reservation.
Step 12 – The next item requiring attention is the blank line at the bottom of the page labeled “Cardholder Signature” and “Date.” Here, the Card Holder must Sign his or her Name then provide the Date he or she signed.
Step 13 – Follow the guides of submission for the Property you are submitting this form to. Make sure you fulfill all requirements, (such as additional paperwork) as set forth by this entity.