Ohio Deed Forms

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Updated July 12, 2022

An Ohio deed is a document used to legally transfer interests in real estate in the State of Ohio. They generally require the name of the grantor (seller) and the grantee (buyer) and the amount paid for the property, in addition to a legal description of the property. The deed must be signed and then acknowledged by a notary. Deeds are then recorded with the recorder’s office in the county in which the property is located. When acquiring property, it is prudent to know exactly what it is you’re acquiring so having a title search (or property search) completed is important.

Laws – Title LIII, Chapter 5301 & Chapter 5302

Notary Public (R.C. § 5301.01) – All deeds are to be signed in the presence of a Notary Public (§ 5301.01).

Recording (R.C. § 5301.25) – All property that is recorded must be done at the County Recorder’s Office in the jurisdiction where the land is located.

Deed Types

General Warranty – A general warranty deed is a deed that transfers a grantor’s interest in a property. This type of deed comes with a guarantee from the grantor that he or she owns a clear title to the property, is legally authorized to sell the property and will defend the grantee if there are any issues related to problems with the title.

Limited Warranty – This type of deed is like a warranty deed because it comes with a warranty, but it is limited to title issues that arise from the grantor’s ownership of the property, not to any issues that arise out of previous ownerships.

Quit Claim – This type of deed is used to transfer interests in property as well, but it does not come with a guarantee from the grantor. The grantor is merely transferring whatever interest he may (or may not) have in the property, with no guarantee as to what that is.

Ohio Property Search

Performing an Ohio property search allows buyers to verify the current status of a property along with the previous transfer history. The search will provide the grantor’s name and land tenure status (i.e., whether they have any unresolved related to the title). It is important to research this information to be sure that no outstanding issues remain on the title upon transfer to the buyer. In Ohio, searches will need to be conducted with the county recorder’s office where the files are kept.

Step 1 – Begin by going to the Ohio County Recorders Association Website.

ohio recorders association page

Step 2 – Scroll down the page and locate the county name where the property is located.

directory of ohio county recorders

Step 3 – Select the county website by clicking the link found next to “On Line Search.” For this example, we will use Lawrence County.

directory of ohio county recorders link

Step 4 – Next, click on the yellow button titled “GO TO RECORD SEARCH.”

lawrence county ohio recorder homepage

Step 5 – Enter the search information in the empty spaces. When ready to proceed, submit the query by selecting either “Search (Directory)” or “Search (All Matches).”

lawrence county county recorder search index

Step 6 – The following page provides a list of all records that match the data entered in the search. Select the appropriate record to access the details of that particular file.

lawrence county county recorder search results page