Updated February 15, 2024
An employment verification letter, or proof of income, verifies the income or salary earned by an employed individual. This type of verification is commonly used when someone is seeking housing or applying for credit.
Main Purpose
An employment verification letter is primarily used to confirm an individual has a paying job.
What is Being Verified?
- Name of the employer
- Employee’s title or position
- Start date
- Pay ($)
- Status (part or full-time)
Sample
Download: PDF, MS Word, OpenDocument
EMPLOYMENT VERIFICATION LETTER
[EMPLOYER’S NAME]
[STREET ADDRESS 1]
[STREET ADDRESS 2]
[CITY, STATE]
[ZIP CODE]
[DATE]
RE: Employment Verification
To whom it may concern:
Please accept this letter as confirmation that [EMPLOYEE’S NAME] has and is employed with us under the following details:
- Title: [POSITION]
- Type: ☐ Full-Time ☐ Part-Time basis of [#] hours per week
- Pay: $[AMOUNT] ☐ per Hour ☐ Salary (annual)
- Additional Terms: [DESCRIBE]
If you have any questions or require further information, please don’t hesitate to contact me at [EMPLOYER’S PHONE].
Sincerely,
______________________
Print Name: ______________________
Title: ______________________
How to Verify Employment (5 steps)
- Look Up the Business Entity
- Call the Employer
- Obtain Past Pay Stubs
- Acquire the Past Two Years of Tax Returns
- Run a Credit Report
1. Look Up the Business Entity
Check Business Entity Status – By State
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
3. Obtain Past Pay Stubs
4. Acquire the Past Two Years of Tax Returns
- For Individuals – Request IRS Form W-2
- *Self-Employed – Request IRS Form 1040
*The requester may also ask for the individual to submit IRS Form 4506-T, which asks the federal government to verify the self-employed individual’s income from the previous year. This takes about one business day and is free.