Updated August 08, 2023
First-time meeting minutes are used to take notes at a supervisor’s first one-on-one meeting with a new employee. These are more casual than formal business meeting minutes. They record personal information about an employee and can be included in the employee’s personnel file.
Table of Contents |
Formatting (8 parts)
I. Meeting Details
- Supervisor;
- New employee;
- Date and time; and
- Location (street address, city, state, and zip code).
II. Introduction
- Supervisor’s introduction to the company and position.
III. Personal Background
- Relevant or interesting details about the employee’s personal life and background.
IV. Communication
- Record the preferred method of communication between the supervisor and employee
V. Availability
- Record the employee’s shift availability, including nights, weekends, and holidays, if applicable.
VI. Goals and Aspirations
- Record the employee’s goals with their position and the company; and
- Record the employee’s broader career goals and how this position and company fit into them.
VII. Types of Work
- Note the employee’s special and advanced skills; and
- Record all of the employee’s responsibilities.
VIII. Frequency
- Determine how often the supervisor and employee will have recurring one-on-one check-in meetings.
Sample – First-Time Meeting Minutes
Download: PDF, MS Word, OpenDocument
