Formatting (8 parts)
I. Meeting Details
- Main Title (top of page) – “Business Meeting Minutes for [ORGANIZATION’S NAME];
- Chairperson’s name;
- Date;
- Time; and
- Location.
IV. Call to Order
- Approval of previous meeting minutes; and
- Approval of the current business meeting agenda.
V. Old Business
- List each discussion item outstanding from the previous meeting;
- Describe any issues and/or solutions from the discussion(s); and
- Record any decisions made by vote.
VI. New Business
- List each new order of business under discussion;
- Describe any questions, concerns, or issues from the discussion(s);
- Log any reports or other documentation that is presented; and
- Record any decisions made by vote.
VII. Other Items
- Announcements;
- Nominations;
- Upcoming scheduled votes; and
- Any other business matters that are discussed.
VIII. Adjournment
- Record the time of the meeting’s end;
- Chairperson and Secretary sign minutes; and
- Minutes are distributed to all attendees and absentees.
Sample – Business Meeting Minutes
Download: PDF, MS Word, OpenDocument