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Quarterly Meeting Minutes Template

Quarterly meeting minutes are used by public and private companies to document all discussions, votes, and resolutions that take place during a quarterly meeting. Minutes do not entail a full transcript; rather, they capture only the major discussions and actions had throughout a quarterly meeting.
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Formatting (8 parts)

I. Meeting Details

  • Main Title (top of page) – “Quarterly Meeting Minutes for [ORGANIZATION’S NAME];
  • Meeting Leader’s name;
  • Secretary’s name (if any);
  • Date & Time; and
  • Physical or Online Location.

II. Attendees

  • List attendees.

III. Absentees

  • List absentees.

IV. Call to Order

  • Approval of previous meeting minutes; and
  • Approval of the current meeting agenda.

V. Assess Quarterly Reports

  • List outstanding discussion items from the previous meeting;
  • Describe any issues and/or resolutions from the “old business” discussion; and
  • Record any decisions made through a vote.

VI. Upcoming Priorities

  • Document new orders of business;
  • Describe any questions, concerns, or issues that arise;
  • Log any reports or other documentation that is distributed; and
  • Record any decisions made by vote.

VII. Other Items

  • Announcements;
  • Nominations;
  • Upcoming scheduled votes; and
  • Any other business matters that are discussed.

VIII. Adjournment

  • Record the time of the meeting’s end;
  • Meeting Chair/Organizer and Secretary approve minutes; and
  • Minutes are distributed to all attendees and absentees.

Sample – Quarterly Meeting Minutes

Download: PDF, MS Word, OpenDocument