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Florida Notary Acknowledgment Form

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Florida Notary Acknowledgment Form

Updated August 31, 2023

A Florida notary acknowledgment form is a sworn statement, commonly attached to a legal document, that confirms the authenticity of the person signing. A notary public’s duty is not to attest to the legitimacy of the document itself, but to verify the identities of all signing parties and ensure they have signed the document under their own free will.

Valid photo identification must be provided by all parties involved unless the notary recognizes the individual personally. It is recommended that signatures be inscribed in the presence of the notary instead of completed beforehand. Once the identification and signature verification processes are complete, the notary can fill out the acknowledgment form. The document is officially notarized once the notary includes their signature and seal on the acknowledgment form.

Laws§ 695.25

Notary Handbook – A comprehensive guide to the process of becoming a notary public and the duties, responsibilities, and laws associated with the profession.

How to Notarize in Florida (4 steps)

  1. Find Notary
  2. Present Document
  3. Sign
  4. Seal

1. Find Notary

Notaries can be found in many public locations, including the following:

2. Present Document

Bring the completed document (except for signature fields) to the notary along with photo identification. If the individual can be personally recognized by the notary, this is considered sufficient identification.

3. Sign

Once the notary has confirmed the identification of all the parties involved, signatures can be included on the document. (Signature fields may be completed beforehand when getting a document acknowledged; however, it is recommended that the notary public witness the document being signed.)

4. Seal

The notary public will fill out the appropriate form/certificate/statement after all identities have been confirmed and all signatures have been inscribed on the document.

Verify a Notary in Florida (3 steps)

Step 1

Step 2

Enter as much information as possible into the search engine. At the very least, a last name must be provided to conduct a search. Click Submit.

notary search fields

Step 3

The list of results will display the name, birth date, notary ID, commission, expiration date, bonding agency, and address of notaries that fit the search parameters.

notaries public search results

How to Write (For Notary)

Download: Adobe PDF, MS Word, OpenDocument

Part 1. Notary Introduction

(1) Location. A key reference that signature paperwork requiring notarization will seek is the county and state where the Subject produces his or her signature. This template provides the state where notarization will occur but requires the exact County to be reported.

Part 2. Discussing Identity

(2) Subject’s Presentation. The method the Subject’s signature is produced for the Florida Notary will be important to future Reviewers seeking proof that a valid signature was produced. Thus, it must be indicated if the Subject signed the concerned document in the physical presence of the Florida Notary or if the signature occurred online.

Part 3. Date Of Appearance

(3) Current Date. The date when the notarization of the signing is produced should be presented as a formal calendar date that begins with the two-digit day of the month, including the name of the month, then completed with the four digit year.

Part 5. Signature Subject

(4) Subject’s Name. The full name of the Subject requiring notarization of his or her signature must be reported before the Florida Notary produces his or her credentials.

Part 6. Notarization

(5) Seal. The notary seal is a requirement in the State of Florida for this process. Some Notaries may employ an embosser in addition to a seal stamp but in all cases, the Notary Public’s seal is mandatory whether embossed or not. This will usually display the name, the state, commission number, and commission expiration date. As the Florida Notary providing this seal, you must make sure your stamp contains this information. 

(6) Signature Of Notary Public. This document requires that the Florida Notary sign his or her name.

Part 5. Present Subject’s Verification

(7) Proof Of Identity. If as the Notary Public, you have a personal knowledge of the Subject’s identity, then this can be considered valid proof and should be indicated with a point of reference (i.e. neighbor). Otherwise, the ID number on the paperwork the Signature Subject uses to prove his or her identity and a record of the type of ID used should be produced. For instance, a passport, Florida State ID, or Florida Driver’s License are acceptable forms of identification for most types of signings. Once this is completed, the Florida Notary Public must release the notarized paperwork to the Signature Subject. It should be mentioned that as a Florida Notary, it is generally recommended to keep a record of notorial acts completed with a brief description of the signing.