Attendance/Guest Sign-in Sheet Template

An attendance/guest sign-in sheet is used to record attendance and gather the contact information of attendees or guests at a particular event. This form is often used at gatherings like company meetings, promotional events, weddings, and other social functions.

Updated November 26, 2024

What to Include

This form serves two purposes. It logs attendance, and it records contact information for attendees to enable future communication. The form asks each attendee to write down his or her:

Full name
Telephone number
Email address

Some attendees may not have email addresses, or they might otherwise prefer not to provide contact information. Encourage guests to include at least one form of contact information – telephone number or email address – but try to accommodate the wishes of those who prefer to remain more anonymous.

How to Use a Guest Sign-in Sheet (4 steps)

1. Allow Only Specific Entry Points

To keep things orderly, make sure that all attendees sign in. The easiest way to ensure that this happens is to limit entry points and make sure that all routes lead past a sign-in station.

2. Make Sign-in Sheet Visible to All

Communicate sign-in expectations to guests and clearly indicate where the sign-in sheet is. Make sure to corral those who sneak by and kindly ask them to sign in.

3. Provide a Writing Instrument

Do not assume that guests will carry their own pens or pencils. Furnish writing implements, and bring extras, to guarantee that everyone has a chance to sign in.

4. Recover at Event’s End

Sign-in sheets have a mysterious way of disappearing during events. To prevent yours from being lost in the commotion, take it back as soon as possible.