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Annual Meeting Minutes Template

Annual meeting minutes are detailed notes on the meeting of any organization that gathers on a yearly basis. The setting is usually formal, with annual accounting, tax records, and other reports distributed. A secretary takes notes on the items discussed and records any votes or decisions made.
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Formatting (8 parts)

I. Meeting Details

  • Main Title (top of page) – “Annual Meeting Minutes for [ORGANIZATION’S NAME];
  • Chairperson’s name;
  • Secretary’s name;
  • Date;
  • Time; and
  • Location.

II. Attendees

  • Record all attendees.

III. Absences

  • Record all absentees.

IV. Call to Order

  • Record the meeting’s start time;
  • Approve the minutes from the previous annual meeting; and
  • Approve the agenda for the current meeting.

V. Old Business

  • Review the past year’s business decisions and changes; and
  • Review reports and statements about the finances, marketing, development, and growth of the company over the past year.

VI. New Business

  • Summarize the upcoming year’s business projects in detail; and
  • Review the annual budget.

VII. Vote

  • Record the votes for all group decisions.

VIII. Adjournment

  • Record the end time of the meeting and get the chair to approve the minutes.

Sample – Annual Meeting Minutes

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