Updated August 08, 2023
Project management meeting minutes serve as a written summary of all the significant topics discussed throughout a regularly scheduled or first-time project management meeting. Not only do minutes provide an immediate record of the meeting, but they also document notable resolutions and actions for any future business-related reference. Having detailed notes of each meeting can assist with better managing the project as it develops. Usually, minutes are recorded by a secretary who shall only jot down the highlights of the project management meeting.
Table of Contents |
Formatting (7 parts)
I. Meeting Details
- Main Title (top of page) – “Project Management Meeting Minutes for [Organization’s Name];
- Project Manager’s name;
- Secretary’s name;
- Date & Time; and
- Physical or Online Location.
II. Roll Call
- Record all attendees;
- Record all absentees.
III. Call to Order
- Approval of previous meeting minutes; and
- Approval of the current meeting agenda.
V. Old Business
- List outstanding discussion items from the previous meeting;
- Describe any issues and/or resolutions from the “old business” discussion; and
- Record any decisions made through a vote.
VI. New Business
- Document new orders of business regarding the project’s development and management;
- Describe any questions, concerns, or issues that arise;
- Log any reports or other documentation that are distributed; and
- Record any resolutions made by vote.
VII. Special Considerations
- Nominations;
- Announcements;
- Note from financial investors (financial service firms such as mutual or hedge funds);
- Upcoming scheduled votes; and
- Any other business matters that are discussed.
VIII. Adjournment
- Record the time of the meeting’s end;
- Meeting Leader and Secretary approve minutes; and
- Minutes are distributed to all attendees.
Sample – Project Management Meeting Minutes
Download: PDF, MS Word, OpenDocument
