Updated August 08, 2023
Board meeting minutes are detailed notes of discussions and decisions held by an organization during a scheduled board meeting. Minutes are not transcripts of the meeting but provide elaborate notes about issues that were discussed in the meeting. After the meeting is adjourned, the minutes should be signed by the chairperson and distributed to all members.
Table of Contents |
Formatting (7 parts)
I. Meeting Details
- Main Title: “Meeting Minutes for [ORGANIZATION’S NAME]”
- Chairperson’s Name
- Secretary’s Name
- Date and Time
- Location
II. Roll Call
- Attendees are listed
- Absentees are listed
III. Call to Order
- Approval of the previous meeting’s minutes
- Approval of the meeting agenda (that the board meeting follows)
IV. Old Business
- Nominate a person for each item for discussion
- Describe the issues and possible solutions
- Make decisions by vote
V. New Business
- New items may be discussed
- All reports, financial statements, or other logs should be presented
- If any decisions are made, to be done by vote
VI. Other Items
- Organizational announcements
- Nominations or scheduled voting
- Any other business matters or dialogue
VII. Adjournment
- Details of when the meeting ended
- Minutes are signed by the Secretary and Chairperson
- Distributed to all members
Approval of the minutes occurs at the next meeting.
Sample – Board Meeting Minutes
Download: PDF, MS Word, OpenDocument
