Updated November 03, 2023
A job description template describes the role, responsibilities, and skills required for a job opening. This can be used to advertise an open position publicly or internally. The description should be written in a simple and clear manner.
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Job Descriptions: By Type (18)
- Accountant
- Assistant
- Bookkeeper
- Business Analyst
- Call Center Job
- Carpenter
- Cashier
- Customer Service
- Financial Analyst
- Manager
- Material Handler
- Nurse
- Officer
- Physical Therapist
- Remote Job
- Server (waiter/waitress)
- Social Worker
- Software Engineer
What is a Job Description?
A job description is a detailed summary of a job position. Using clear and concise language, it describes the responsibilities and tasks that the job would entail on a day-to-day basis for any candidates interested in applying for the position. It is also used to paint a picture of the employer’s ideal candidate for the role, detailing the skills, background, education, and experience that would ensure a person’s success in the position.
How to Write a Job Description
A well-written job description helps weed out candidates who are underqualified, overqualified, or not a good fit for the position. As such, it is worth taking the time to write a job description with clear intent and important details specific to the position.
The following six components should be included in a job description:
1. Job Title: States the official title of the position.
2. Job Purpose: Provides a summary overview of the position in a sentence or two.
3. Duties and Responsibilities: Lists the specific day-to-day tasks of the position.
4. Required Qualifications: Includes mandatory professional experience, education, and skills for the role.
5. Preferred Qualifications: Includes additional qualifications that are not required but desired, such as familiarity with certain programs, languages, etc.
6. Working Conditions: Describes the environmental factors of working in the office.
Sample Job Description
Name: ABC Company LLC
Address: 100 Main Street, Miami Beach FL, 33139
Phone number: (555) 555-5555
Email: Sample@gmail.comJOB OVERVIEW
Job title: Administrative Assistant
Job location: Miami Beach, FL
Date listed: May 1, 2021
Reports to (name & title): Jane Smith
Job type: Part time (18-25 hours/week)
JOB DESCRIPTION
An administrative assistant is needed at ABC Company LLC to support office activities. The position is intended for those who can handle a fast-paced environment while providing high-quality work. There may be requirements to delegate work to others and to work as a team on some projects.
RESPONSIBILITIES AND DUTIES
- Handle everyday office duties (answering phones, sorting mail, etc.);
- Speak and deal with clients;
- Maintain files;
- Create brochures;
- Process reports;
- Maintain office supplies and inventory; and
- Being polite and treating others in a respectful manner.
QUALIFICATIONS
-
- Clear communication skills (must be fluent in English, other languages not needed but helpful);
- Microsoft office (Word, Excel, Powerpoint)
- Handle oneself in a professional manner;
- Sufficient typing skills (over 70 wpm);
- Being able to work with others; and
- At least five years working in a similar position.