SubLease Rental Agreement Template

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A sublease agreement is between an tenant, or “sublessor”, and a person seeking to rent the same space, the “sublessee”. In most cases, a sublease occurs when a tenant has time left on their rental agreement with the landlord and would like to vacate earlier than the end date. Therefore, with the landlord’s consent, they may rent the space to someone else and play a middle-person while still paying rent to the landlord every month.

SubLease (Landlord) Consent Form – Most standard leases do not allow a tenant to sublet. Therefore, the tenant will be required to obtain the landlord’s permission (consent) in order to rent to the subtenant.

By State

Table of Contents

What is a Sublease?

A Sublease is a secondary contract to the original lease which allows a tenant to rent out the property to another tenant (sublessee) to take their place. In a sublease, the original tenant on the master lease bears the full responsibility for any damage, non-payment of rent, or any other liability on behalf of the sublessee.

A Sublease is also referred to as the following:

  • Sub Lease
  • Sublease Agreement
  • Sublease Contract

The following are scenarios where a Sublease might occur when several months are left on the original tenant’s contract:

  • Tenant is assigned or finds a new job in a different city.
  • Tenant is unable to afford rent any longer.
  • Student goes home for the summer and wants someone to rent their space while away.

How to Sublet an Apartment (How it Works)

If a lease is in place for a fixed term and the landlord is unwilling to allow a release then the only option is to find someone else that will take-over the space. Although, to find a new tenant to move-in to a precarious situation, it may require a discount in rent as well as other concessions from the original tenant.

Step 1 – Find the Original Lease

The original lease is needed to be found in order to view the tenant’s rights in regards to subletting the Premises. Most standard leases do not allow the tenant to sublease the property and therefore the tenant may be required to obtain a Landlord Consent Form in order to forgo what was originally agreed to and attach as an addendum.

Once consent has been given the tenant may begin marketing the property for lease.

Step 2 – Determine the Monthly Rent

This involves the tenant figuring out how much to charge the new tenant, or “sub-lessee”. The market rent can be determined by taking into consideration what others are paying in the area via craigslist.com, apartments.com, and zillow.com. After viewing like-properties the tenant may be able to get an idea of what to make for the asking price.

Step 3 – List the Property

In order to list the property, the best website depends on the area where the property is located, for example, in New York City the website StreetEasy.com may be useful, but in Wichita, Kansas it wouldn’t be a good resource.

Although, the most simple way to figure out the best website for your area is to type

apartments for rent in “Your Area”

into Google and view the top websites that appear.

Step 4 – Show the Property

While accepting the incoming calls on the property is it most important for the tenant will need to be as available as possible. Especially if the property has been priced below-market in order to get the property rented as quickly as possible.

In order to save time, make sure to vet the prospective sub-lessees over phone to make sure the following they:

  • are looking to move-in immediately;
  • are currently employed;
  • can afford the monthly asking price (rent); and
  • don’t have pets (if there’s a pet policy).

After pre-approving the individual(s) on the phone it is now time to create a time to show the property to see if it matches their needs.

Step 5 – Screen the Sub-Lessee

Before accepting a lease, it is best for the tenant to accept the credentials of the sub-lessee through a Rental Application, collect a fee (usually between $25 to $50), and see if they qualify. In order to best screen the applicant the following should be conducted:

Credit and Background Check – Use MySmartMove.com (TransUnion);

Income / Employment Verification – Obtain an Income Verification Form from their employer; and

Landlord Reference – Contact their most recent landlord to hear about their character and if they paid rent on-time.

Step 6 – Sign an Agreement

If sub-lessee qualifies then a sublease agreement should be executed. As notice to the original tenant, the sub-lessee will now be their responsibility meaning any late rent, property damage, or eviction will be their liability. Therefore, it’s important to have a security deposit received at the time of signing that is at least equivalent to 1-month’s rent (See All States’ Maximum Limits).

Expiration / End Date – Make sure the end date is not further than that of the original lease. If not, the sublease could be seen as non-binding between the parties.

Step 7 – Addendums and Disclosures

The following should be added to the sublease agreement:

Disclosures – Most States have required disclosures that inform any new tenant of things to look for in a new lease. Most likely the original tenant will have the same documents attached in their original lease with the landlord.

Lead-Based Paint Disclosure – Only if the property was built before 1978.

Original Lease – A copy of the original or master lease between the original tenant and the landlord.

How to Write

1 – Obtain The Template From This Page

You can download this form as an Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt) file using one of the buttons below. Make sure you have gathered all the required information for easy reference beforehand.

2 – The Introduction Requires Both Parties And The Leased Premises Must Be Clearly Presented

The first paragraph statement will act as an introduction of the Sublessor and the Sublessee. Locate the first blank line in this statement. Record the Full Legal Name of the Sublessor on this line. The Sublessor is the individual who currently holds the Master Lease for the concerned premises and intends on leasing it to a third party.   The second blank line in this paragraph statement calls for the Sublessee’s Legal Name to be documented on it. The Sublessee is the individual who shall lease the concerned premises from the Sublessor. The Sublessee (by definition) typically does not have any kind of lease with the Property Owner, Property Management, or Landlord.The concerned premises will also need to be identified here so that it may be attached to the two parties above according to the language presented here. This task can be accomplished on the third blank space in this introduction. The blank lines supplied after the words “…Agrees To Take Possession Of The Property Located At” have been supplied so the Physical Address (Building Number, Street, Apartment Number, City, State, and Zip Code) of the premises the Sublessee agrees to lease from the Sublessor may be properly furnished.

3 – Report The Expected Term Of This Agreement

The period of time when the Sublessee will be leasing the premises from the Sublessor should be definitively established in the first article (“I. Term”). Two sets of blank spaces have been provided in this article for this purpose. Locate the first three empty spaces after the phrase “…Sublessee Taking Possession On The” then fill in the Calendar Day (1-31), the Month Name, and the Two-Digit Year of the first Calendar Date the Sublessee begins leasing these premises using these three spaces.Now, use the three blank spaces after the phrase “…And Ending On The” to report the last Calendar Date when the Sublessee is leasing the concerned premises from the Sublessor. This Calendar Date should be recorded as a Two-Digit Calendar Day, Month Name, and Two-Digit Year.

4 – Define The Financial Responsibilities Of The Sublessor

Several articles will deal directly with what the Sublessee is financially responsible for. In the second article, “II. Rent,” the determined rent amount the Sublessee must pay on a regular basis to the Sublessor will need documentation. Define the Rent Amount in USD on the blank space preceding the parenthesis label “(US Dollars)”

The next blank space in this statement requires the Day of the Week or  Calendar Day of the Month when the rent payment must be made to the Landlord/Property Manager presented upon it.The next area of this statement requires an indication as to whether this payment should be made once a Week or once a Month. If it is to be once a Week, then mark the checkbox labeled “Week.” If the payment is to be made once a Month, then mark the box labeled “Month.”The last blank line in “II. Rent” will need the method in which this payment must be made documented, make sure to record the Payment Type (Cash, Check, Money Order) as well as how this payment should be delivered.The next article requiring attention will be “III. Utilities.” Use the blank line presented in this area to document the Utility Bills (i.e. Electricity, Gas, Cable, etc.) the Sublessee has agreed to pay during this agreement’s lifespan.Finally, it will be time to address the issue of the Security Deposit (in “VI Security Deposit”). Generally, the Security Deposit will be required in case the leased premises are damaged by the Sublessee while it is being leased. This dollar amount should be recorded on the first blank line.The second available empty line requires the number of Days after the Sublease’s Termination the Sublessor must return the Security Deposit (assuming the unit has not been damaged).

5 – Verify Some Required Preliminary Information

Locate the seventh article, titled “VII. Move-In Checklist.” If a “Move-In” Checklist will be filled out during a walk through by the Sublessor and Sublessee, then mark the first checkbox. If not, then mark the second checkbox.The topic of Lead-Based Paint will also need to be addressed in this document. This will be done in the eighth article, “VIII. Lead-Based Paint,” by marking the appropriate checkbox. If the leased premises was built before 1978 and a Lead-Based Paint Disclosure form is attached, then mark the first checkbox. If these premises were not built before 1978, then mark the second checkbox.“XIII. Smoking Policy” will provide two check boxes that are meant to define whether or not the Sublessee may smoke cigarettes on the premises. If smoking is not allowed on the Premises or general property, then mark the first checkbox. If it is only allowed in specific areas, then mark the second checkbox and list where the smoking areas are located on the blank line provided.

6 – Discuss Additional Powers That Effect This Sub-Lease

Ultimately, the Sublessor must remain in compliance with the Master Lease held with the Landlord. In the next article we must indicate the status of this paperwork in relation to this Master Lease. This status will be indicated by selecting the appropriate checkbox in this section. If the Master Lease allows for a sublet, then mark the first checkbox. If it is not allowed but the Sublessee has Landlord permission to lease these premises, then mark the second checkbox. If this issue will not be brought up to the Landlord until this Sublease is executed, then mark the third checkbox. Make Note: If the third checkbox is marked and the Landlord rejects the Sublease, it will be considered null and void upon this disapproval.In “XVI. Governing Law,” the State that holds authority over the Master Lease, Sublease, and the Premises must be named on the blank space in the statement provided in this article.

If there are any provisions that will apply to this sublease they should be reported on the blank line in “XVII. Additional Terms Or Conditions.” If there is not enough room, you may continue the additional provisions in a separate document that must be attached to this paperwork.

7 – Each Concerned Party Must Sign This Paperwork To Be Included In Its Benefits And Protections

When the terms of this agreement have been successfully supplied in the appropriate areas and it has been reviewed by both parties, it will be time to execute this agreement. First, locate the article titled “XVIII. Date & Signature.” Use the three available spaces after the words “…To This Agreement With Their Authorization Below On The…” to record the Calendar Day, Month, and Year of this document’s execution.Now, the Sublessor (who holds the Master Lease with the Landlord) must sign his or her Name on the “Sublessor’s Signature” line. Below this, he or she must also present his or her Printed Name on the blank line labeled “Print.” The Sublessor must further validate his or her Signature by entering the Calendar Date when he or she signed it on the line labeled “Date.”If there is another Sublessor on the Master Lease, he or she must provide his or her Signature, Printed Name, and Date of Signature in the area labeled “Co-Sublessor’s Signature.”Next, the Sublessee must sign his or her name on the “Sublessee Signature” line then print his or her Name on the blank line under the provided Signature. The “Date” line must have the exact Date the Sublessee signed his or her Name filled in. This will be the Sublessee’s Signature Date.There will be enough room for a Sublessee and a Co-Sublessee to enter this agreement by signature. If only one Sublessee is involved the “Co-Sublessee” area may be left blank. Otherwise, the Co-Sublessee must sign and print his or her Name then, document the Date of his or her Signature.If Landlord Consent has been provided, he or she should sign this agreement, print his or her name, and provide the Date he or she furnished the area labeled “Landlord’s Consent.”If the Original Lease is attached, all Signature Parties should initial a unique line after the words “Original Lease Attached (Initial)”


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